A decision log turns scattered conversations into a usable record.
Renovations create hundreds of choices. A single shared log shows which decisions are open, which are approved, and which now affect purchasing or work.
Use the log for selections, layout questions, scope clarifications, access choices, finish details, and owner-requested alternatives. It complements—not replaces—the contract, drawings, specifications, change orders, permits, or formal approvals.
1. Give each decision one numbered row
| Field | Example | Purpose |
|---|---|---|
| ID and question | D-014 · hall paint sheen | Creates one stable reference |
| Options | Eggshell / satin | Shows what was considered |
| Needed by | Before paint order | Connects choice to schedule |
Add the room, person responsible for deciding, supporting drawing or sample, estimated cost and schedule effect, final choice, approval method, approval date, and person who must act next.
2. Use clear statuses
- Open: the question and options are defined.
- Waiting for information: a price, sample, drawing, or specialist response is missing.
- Ready for decision: the decision-maker has the required information.
- Approved: written confirmation is stored and the next action is assigned.
- Superseded: a later numbered decision replaced it; keep both records linked.
3. Show impact before approval
Separate the product or design preference from its consequences. Note changes to labour, material cost, taxes, lead time, sequencing, permits, access, maintenance, or other work. If the choice changes the agreed scope, price, or schedule, route it through the formal change process rather than relying on the log alone.
4. Link the evidence
Attach the exact sample photo, product code, marked drawing, quote, meeting note, or email that supports the choice. Avoid vague entries such as “the grey tile.” Record manufacturer, collection, colour, size, finish, supplier, and sample date when those details matter.
5. Review at a fixed rhythm
Review open and overdue decisions at each project meeting. Sort first by the “needed by” date, then by the work that could be blocked. Close a row only after approval is documented and the responsible person has received it.
6. Keep the final record
At handover, save the decision log with approved changes, final selections, product records, drawings, warranties, and the punch list. The record helps explain what was installed and why without relying on memory.
Use it with the change-order checklist and daily progress log. JT can help organize project choices into a clear, buildable renovation scope.